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Submittals Done in Minutes, Not Days.

AI That Creates Your Submittal Log and Reviews Contractor Submittals for Compliance.

Submittal workflows consume more time than almost any other preconstruction and QA/QC task. iFieldSmart Submittal AI automates both sides — submittal creation and submittal compliance review — giving General Contractors faster, clearer, and more reliable project documentation.

AI Dashboard Interface
The Problem

Submittals Slow Down Every Project —
And Most of It Is Still Manual.

0k

Submittals (Dodge Construction Network)

0h

PMs/APMs spend creating logs manually

0%

of contractor submittals are rejected

0h

reviewing each submittal package

0%

Rework cost impact

This creates daily challenges for GCs:

  • Hours lost reading specification binders
  • Missed submittals and incorrect classifications
  • Slow procurement due to delays in approvals
  • Non-compliant materials reaching the field
  • Rework triggered by wrong fixtures, finishes, or equipment
  • Long review cycles and repeated resubmittals

General Contractors need a faster and more reliable way to handle submittals — across preconstruction and execution.

Introducing

iFieldSmart Submittal AI

Automate Submittal Log Creation. Automate Submittal Compliance Review. All in One Platform.

Submittal AI reads specifications, extracts every requirement, generates the submittal log, and reviews contractor submittal packages for compliance. Built for GCs with PM platform integrations.

AI Scanning Docs

Two Core Capabilities

Auto Submittal Log Creation

Upload Specs AI Generates the Entire Submittal Log

GC teams no longer need to read specs line-by-line or manually create submittals.

What the AI does:
  • Scans full Specification Binder
  • Identifies every required submittal
  • Extracts product data, shop drawings, materials, samples, tests
  • Categorizes items by CSI division
  • Generates a complete, organized submittal log
What GCs get:
  • A fully prepared submittal register
  • Clear grouping by trades, divisions, and responsible parties
  • Ready for review, export, or sync with PM tools
Typical Time Saved

2–5 days

of manual work per project.

Submittal Compliance Review

Upload Contractor Submittals AI Reviews for Compliance

GCs receive hundreds of submittal packages throughout construction — each requiring review, comment, and verification. AI now automates this entire process.

The system evaluates contractor submittals against:
Specification Requirements
  • • Product type
  • • Model number
  • • Manufacturer
  • • Performance data
  • • Material and finish
  • • Substitution vs exact match
Documentation Completeness
  • • O&M manuals
  • • Shop drawings
  • • Certifications
  • • Test reports
  • • Installation instructions
  • • Missing or generic documents
Industry & Code Standards
  • • IPC
  • • ADA / ICC A117.1
  • • ANSI / ASME
  • • CSA
  • • NSF/ANSI 61 / 372
  • • UL
  • • WaterSense
Approved Approved as Noted Revise & Resubmit Non-Compliant
Typical Time Saved

70–80%

QA/QC review time reduced.

Auto Submittal Log Creation

Upload Specs AI Generates Log

GC teams no longer need to read specs line-by-line or manually create submittals.

What the AI does:
  • Scans full Specification Binder
  • Identifies every required submittal
  • Extracts product data, shop drawings, materials
  • Categorizes items by CSI division
Typical Time Saved

2–5 days

of manual work per project.

Submittal Compliance Review

Upload Submittals AI Reviews

AI automates the entire submittal review process for compliance verification.

Evaluates against:
Specification Requirements Product type, model, manufacturer, performance
Documentation O&M manuals, shop drawings, certifications
Code Standards IPC, ADA, ANSI, CSA, NSF, UL, WaterSense
Typical Time Saved

70–80%

QA/QC review time reduced.

Why General Contractors Use Submittal AI

Faster Project Startup

Submittal logs created in minutes instead of days.

Fewer Missed Submittals

AI identifies every required submission from the specs.

Fewer Review Cycles

Compliance issues are flagged early, before materials reach site.

Reduced Risk & Rework

Wrong materials and undocumented substitutions are caught early.

Standardized Submittal Workflow

Consistent quality across all PMs, projects, and teams.

Clear QA/QC Documentation

AI-generated compliance reports create an
audit-ready trail.

Faster Project Startup

Submittal logs created in minutes instead of days.

Fewer Missed Submittals

AI identifies every required submission from the specs.

Fewer Review Cycles

Compliance issues are flagged early, before materials reach site.

Reduced Risk & Rework

Wrong materials and undocumented substitutions are caught early.

Standardized Submittal Workflow

Consistent quality across all PMs, projects, and teams.

Clear QA/QC Documentation

AI-generated compliance reports create an audit-ready trail.

Project Phase Use Cases

Preconstruction

  • Submittal Log Creation
  • Clear list of long-lead items
  • Early procurement planning
  • Coordination with trade partners

Construction Execution

  • Review of contractor submittals
  • Compliance checks and documentation completeness
  • Faster approval cycles
  • Fewer RFIs and avoidable changes

Closeout

  • Verified material records
  • Complete documentation
  • Easier turnover and client handover packages

Preconstruction

  • Submittal Log Creation
  • Clear list of long-lead items
  • Early procurement planning
  • Coordination with trade partners

Construction Execution

  • Review of contractor submittals
  • Compliance checks and documentation completeness
  • Faster approval cycles
  • Fewer RFIs and avoidable changes

Closeout

  • Verified material records
  • Complete documentation
  • Easier turnover and client handover packages

Integrations

Works Seamlessly With Your Existing Workflows

Procore
Autodesk (ACC)
iFieldSmart
Excel
PDF

This ensures teams do not need to change tools — Submittal AI fits directly into your PM tech stack.

Visual Workflow

Submittal Log Creation (Preconstruction)

Upload Specifications
AI Generates Submittal Log
Push to Procore / ACC or Export

Submittal Compliance Review (Construction Execution)

Upload Contractor Submittal Package
AI Runs Compliance Analysis
Receive Approval Status & Detailed Report
Export the Compliance Report as PDF or Excel
Submittal Log Creation
Upload Specifications
AI Generates Submittal Log
Push to Procore / ACC or Export
Submittal Compliance Review
Upload Contractor Submittal Package
AI Runs Compliance Analysis
Receive Approval Status & Detailed Report
Export the Compliance Report as PDF or Excel

See The Output

See The Output

Crystal clear logs and detailed compliance reports generated in seconds.

  • Submittal Log: Excel/CSV format ready for import.
  • Compliance Report: PDF with annotated issues and status.
Download Sample Report
Compliance Report #204 Approved
Item 1: Concrete Mix Design
Item 2: Rebar Shop Drawings
* Missing seismic detail on sheet S-4

FAQ

No. It also reviews contractor submittals for compliance.

Yes. IPC, ADA/ICC, ANSI/ASME, CSA, NSF, UL, WaterSense, and more.

Yes — O&M manuals, certifications, shop drawings, test reports, installation instructions, etc.

Yes — one-click sync with both.

Yes — OCR + AI handles both.

No. They are optional. You can work entirely within iFieldSmart.

See Your Submittals Automated with AI

Upload your specification binder or contractor submittal package — we’ll generate your Submittal Log or Compliance Report for free.

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